Sample Email Templates
As a board member, sending emails to your personal network can be a fast, easy, and customizable way to get the word out about your organization! Here you’ll find several email templates your board members can use to help spread the word about a variety of topics! Pick or choose a few, or give your board members a suggested timeline to follow leading up to key campaigns and milestones throughout the year!
Promoting Your Organization's Social Media Presence
Subject: Follow [@ORGANIZATION HANDLE] now!
Hi [first_name],
[ORGANIZATION NAME] is working around the clock to raise funds for [CAUSE]. You can stay up to date all of their amazing progress online via [FACEBOOK/TWITTER/INSTAGRAM]. Following [ORGANIZATION NAME] is the best way to stay up to date on all the great work being done in our community for [THOSE BEING SERVED]!
You can also stay up to date directly on our fundraising page here: [LINK TO YEAR ROUND GIVING PROFILE]
Your likes, comments, and shares make a direct impact on our community today, and everyday.
Thank you for supporting me and [ORGANIZATION NAME]!
Making A Personal Ask for a Campaign
Subject: [ORGANIZATION NAME] is important to me. Will you help [THOSE BEING SERVED]?
As you may know, I am a member of the board of directors for [ORGANIZATION NAME]. We are raising much needed funds and awareness for [CAUSE] during [CAMPAIGN NAME]. [ORGANIZATION NAME] is important to me because [Your Story: Why do you support this organization? What impact has this organization had on you/your family/your friends?]!
[ORGANIZATION MISSION AND OBJECTIVE]
Your support will make a profound difference in our community! Please consider joining our movement and contributing during [CAMPAIGN NAME]. If you'd like to support our cause or learn more, please check out our page: [LINK TO YEAR ROUND GIVING PROFILE]
Thank you for supporting me and [ORGANIZATION NAME]!
Soliciting A Match or Challenge Opportunity
Subject: Help [ORGANIZATION NAME] double our donations!
Hi [first_name],
As you may know, I am a member of the board of directors for [ORGANIZATION NAME]. We are raising much needed funds and awareness for [CAUSE] during [CAMPAIGN NAME].
We are working hard to find new and exciting ways to incentivize our supporters to give back during [CAMPAIGN NAME]. We have found that donors are three times more likely to give when motivated by a matching donation or incentive challenge!
This is where you can help [ORGANIZATION NAME] in a big way! Through your matching gift or unlockable challenge, we can motivate more of our supporters and community members to stand behind [ORGANIZATION NAME]’s mission and make an exponential difference. I am happy to discuss this opportunity with you further and find the best possible fit for you and [ORGANIZATION NAME].
Thank you for your consideration and I hope I can count on your support in any capacity.
Announcing a Campaign
Subject: [ORGANIZATION NAME] has an exciting announcement!
I am excited to announce that during [CAMPAIGN DATE], [ORGANIZATION NAME] will be raising much needed funds and awareness for [CAUSE]. This is an amazing opportunity to raise funds for [ORGANIZATION MISSION AND OBJECTIVE]!
[Your Personal Story: Why are you supporting this organization? What impact has this organization had on you/your family/your friends?]
Check out our fundraising page here: [LINK TO YEAR ROUND GIVING PROFILE]
Thank you for supporting [ORGANIZATION NAME] and [ORGANIZATION CAUSE]!
Leading Up to a Campaign
Subject: I Need Your Help!
Hi [first name],
[CAMPAIGN NAME] is only [X] days away. [ORGANIZATION NAME] and I need your help to make a difference!
Your contributions can make an enormous impact on [THOSE BEING SERVED].
Together we can [OBJECTIVE]. Visit [LINK TO YEAR ROUND GIVING PROFILE] to support me and [ORGANIZATION NAME]!
Thank you!
When a Campaign Has Officially Launched
Subject: [CAMPAIGN NAME] is Here - Support [ORGANIZATION NAME]
Hi [first_name],
TODAY is the day! It’s IE Giving Hub, so the time to give is now. Our goal is to raise $[X] for [ORGANIZATION NAME] but we need your support.
Please join me in helping [ORGANIZATION NAME] to [ORGANIZATION MISSION OR OBJECTIVE] by visiting our fundraising page at: [YEAR ROUND GIVING PAGE
If you’ve already donated, thank you so much for your support! I hope you’ll consider sharing our fundraising page with your friends and family on social media to get the word out about [ORGANIZATION NAME] and the difference they make in our community!
Thank you!
When a Campaign is Almost Over
Subject: Only a few more [DAYS/HOURS] left to give!
Hi [first_name],
Can you believe IE Giving Hub is almost over? We have already raised [$ AMOUNT RAISED] for [ORGANIZATION NAME]!
I am so thankful for the support of my friends, family, and community throughout this day - but the giving isn’t over yet! There are still [HOURS LEFT] left to help our community. Visit our fundraising page at [GIVING DAY PROFILE LINK] and make a contribution to help us reach our goal.
You can also show your support by sharing our fundraising page with your friends and family on social media!
Thank you again for making this an amazing day for [ORGANIZATION NAME]!
Saying Thank You to Campaign Supporters
Subject: Thank you
Hi [first_name],
Thank you so much for all of your support. Because of you, [ORGANIZATION NAME] raised [DOLLARS RAISED]! Together, we made a difference in the lives of [THOSE SERVED BY ORGANIZATION].
I am so grateful for you and your support of [ORGANIZATION NAME]! Thank You!